A Beginner’s Guide To Maintaining Proper Books And Records

Author: Blog By Comprehensive Hospitality Solutions, LLC | | Categories: Financial Analytics , Payroll Support , Restaurant Bookkeeping


A passion for following one’s dreams and the goal of offering scrumptious food has always been the driving force behind people starting restaurants and eateries. The idea of building a community and giving back also arises when considering new business ventures, as does the prospect of finding true meaning and purpose in a career. However, the services of a professional accountant are vital as they can assist in the correct steps to take and show you what to watch out for on your journey to creating a business that is beneficial to all involved. They can help you with evaluating your restaurant accounting, bookkeeping and taxes and much more. 

To help you on your path to business success, the experts at Comprehensive Hospitality Solutions, LLC have put together a beginner’s guide to maintaining your books and records.

Getting Started

Keep your records organized: Create a foolproof system that works for your company. This ensures that everyone is on the same page and knows how to help file company records. For instance, you could have employees use colour tags to categorize expenses.

Minimize errors: If you wait for the end of the year to review and handle your financial transactions, there’s no way to know if you or your bank have made any mistakes.

But when your financial books are kept complete and tidy on a daily basis, you won’t have to worry about dealing with any accounting errors.

And if you’re using bookkeeping software, the automated system will solve any issues for you, as it notifies you whenever an account is out of balance or if a transaction has been kept inaccurately.

Take advantage of tax deductibles: Business expenses that you can deduct from your taxable income are known as deductibles. These include insurance, employee payroll, interest expenses, and almost every other type of ordinary and necessary expense that a business might incur.

Maintaining your business records allows you to keep an accurate and complete recording of these expenses so that you’ll then be able to pay less in taxes at the end of the year.

Next Steps

Separate business and personal expenses: Once you’ve opened a new business, the very first thing you need to do is separate your business money and personal money, by opening a business bank account.

This will not only keep your finances from getting mixed up, but it will also make it easier for you to track how much the business is profiting.

Choose the right bookkeeping tools: Nowadays, there are three common types of accounting systems businesses use. Using a manual system means manually journaling transactions and financial statements, whether by hand or with a spreadsheet. 

With cloud accounting software, instead of using physical notebooks, papers, or Excel spreadsheets, all of your accounting data can be stored in a digital format under multiple layers of encryption.

Accounting software doesn’t just store your data, but it also comes with features that automate almost every part of your accounting software.

Advice From The Pros

Avoid shortcuts: Taking shortcuts could be the end of a great beginning. You see, shortcuts do not increase productivity but can quickly become detrimental as they decrease the time spent on essential facets of your business. Cutting time from important tasks such as accounting or tax preparation can quickly cause your business venture to suffer.

At Comprehensive Hospitality Solutions, LLC, our goal is to exceed your expectations. We provide accounting, tax, bookkeeping, and advisory services specifically to businesses in the hospitality industry. We offer a complete back-office solution with a nationwide reach to help you save time and allow you and your staff to focus on what you do best.

Our services include banking, payroll services, weekly, monthly, and annual financial reporting, sales process, accounts payable, cash flow management, tax preparation services, bookkeeping services, CFO, controller, and accounting department services.

Get in touch with us today

To learn more about the services we offer, please click here. To get in touch with us, please click here or call us at 
(718) 412-2570

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